Mandatory Disclosure: PGDM (FT)

ROLES AND RESPONSIBILITIES OF KEY POSITIONS:

1

Role

:

CHAIRMAN,
FDDI GOVERNING COUNCIL

Responsibilities

:

The Chairman plays a non-executive role in the governing of FDDI. He is responsible for:

• Chairing the Governing Council
• the future directions and long-term planning of FDDI
• promote FDDI in the government and industry
• Interface with investors

Authorities

• approving the overall policies governing the organization
• to approve the FDDI Five Year Plan and the budget

The FDDI Memorandum of Association and Rules and regulation further define the role, functions and powers of the Governing Council and the Chairman.

2

Role

:

MANAGING DIRECTOR

Reports To

:

Chairman, Governing Council

Immediate Subordinates

:

Director (Technical)
Secretary / Admn. In-charge
Manager (Accounts)

Duties and Responsibilities

:

• Overall day-to-day management of FDDI
• Long-term and strategic planning for FDDI
• Control over the overall financial and operational performance of FDDI.
• Formulate business development strategies for growth of FDDI
• Provide and promote a quality & environment vision for the organiza­tion, to appoint and support the Management Representative and personnel respon­sible for implementing quality & environment.
• To define responsibility, authority and the interrelation between personnel and ensure employee motivation and morale are high.
• Ensure smooth functioning of top management.
• Provide Chairman, Governing Council status on FDDI progress and problems
• Provide UNDP with required information and ensure their satisfied investors.
• to chair staff meetings and participate in the management review process
• prepare the FDDI 5 Year Plan
• signing of all major institutional contracts

Authorities

:

• approve the Quality & Environment Policy and any deviations from the approved Quality & Environment System
• approve responsibilities and authorities of FDDI management team
• approve acquisition of major resources
• appoint the Management Representative
• authorize decisions resulting from a management review
• authorize changes to agreed terms and conditions such as rates, price lists, etc
• approval of FDDI budget and plans

3

Role

:

DIRECTOR (TECHNICAL)

Reports To

:

Managing Director

Immediate Subordinates

:

HoD(CAD)
HoD(LAB)
HoD(Stores)
Business Development / Maintenance
Department Heads

Duties and Responsibilities

:

• Planning the annual timetable and ensuring that the long-term and short-term courses are run on schedule.
• Obtaining consultancy assignments and ensuring they are executed satisfactorily
• Planning and Purchase of technical equipment for FDDI
• Ensuring the financial viability of the technical departments
• Long-term planning for the technical department at FDDI
• Training, development and performance appraisal of technical staff
• Plan work for overseas experts to assist Indian companies and develop Indian counterparts at FDDI
• Maintain active liaison with industry
• Ensure that the QMS/EMS is properly understood and implemented in the technical department
• Ensure employee motivation and morale are high.
• Provide Managing Director status on progress and problems in the technical department
• Whenever required, conduct training, practical work and assessment.
• Ensure customer complaints and process deficiencies are investigated and corrective action taken
• Participate in the management review process
• Responsible for marketing and business promotion.
• Associate membership
• Responsibility for monitoring, reviewing and up-dation of applicable standards and codes and regulatory/statutory requirements

Authorities

:

• approve suppliers for technical equipment and authorize technical purchases
• approve responsibilities and authorities of FDDI technical staff
• approve changes to agreed terms and conditions such as rates, price lists, etc
• resolve any issues resulting from control of customer supplied products
• authorize training plans for technical staff

4

Role

:

Secretary / Administration In charge

Reports To

:

Managing Director

Duties and Responsibilities

:

• General Security
  • Ensure guards do their duties properly.
  • Check on unauthorized entry and untoward incident.
• Discipline
  • Punctuality in attendance.
  • Maintenance of proper discipline by employees.
  • Processing of leave applications.
• Welfare
  • Upkeep of fire fighting equipment, organizing fire & safety drills and proper layout in the building.
  • Rest and relief for drivers.
• Maintenance of Vehicles
  • Maintenance and repair of vehicles including liaison with repair workshop.
• Local purchase of routine nature.
• Sanction of petty expenditure
  • Expenditure sanction such as in pantry, guest refreshment, conveyance charges and other petty expenditure.
• Appointments and service records
  • Issue of appointment letters after approval of Managing Director.
  • Maintenance of service records of the employees.
• Others
  • Taking vehicles on hire.
  • Annual stock taking of all tangible assets.
• Coordination of all general administrative matters and issuance of executive instructions
• Recruitment of new employees
  • Formulate and coordinate rules regarding staff accommodation and hostel facilities for students.
  • Administration of students merit-cum-need based fund
  • Evaluation and promotion of staff in consultation with Director (Tech)

Authorities

:

• To approve acquisition of non technical resources
• Approve responsibilities and authorities of administration staff